Exhibitors & Sponsors

The ONE Conference - February 7-9, 2020

The ONE Conference was created by NICU Nurses for NICU nurses,

but everyONE who cares for NICU babies is welcome.

EXHIBITOR SCHEDULE

Please view the schedule below and let us know if you have any questions. This schedule is subject to change until final agenda is approved.

Thurs. Feb 6th

7:00 – 9:30 PM – Set Up

*Additional set up times available by appointment only

Fri. Feb 7th

7:00 – 10:00 AM – Set Up

11:00 AM – 1:00 PM – Registration & Exhibit Hall Opens

3:00 – 3:30 PM – Exhibit Hall Open

6:00 – 9:00 PM – Glow Golf Reception – Please Join Us!

Sat. Feb 8th

7:00 – 8:00 AM – Exhibit Hall Open + Breakfast Served in Exhibit Hall

9:30 – 10:30 AM – Exhibit Hall Open + Hotel Check out for attendees

1:00 – 1:30 PM – Exhibit Hall Open + Grand Prize Drawing in Exhibit Hall (after lunch)

1:30 PM – Tear Down Can Begin

4:00 PM – Pack Out Complete

PRICING INFORMATION

$2,000 Flat Rate

Deposit – $500

This deposit secures your booth
10% Discount for returning sponsors
10% Discount if balance is paid in full by Dec. 31, 2019

Marketing Exposure

Full page color advertisement in digital syllabus
Highlighted in our FB page posts from Dec to Feb

Includes:

Booth

6-foot table with table cloth, 2 chairs (Power drop and electrical power may have an extra charge – contact us for the order form)
2 Representatives per booth (extra badges can be purchased)

Event App / Lead Capture

Company Contact Information + Listing in Event App
Ability to communicate with attendees and post in Event App
Lead Capture System –Name Badge Scanning –Easy export from phone to Excel

SPONSORSHIP UPGRADE OPPORTUNITIES

Booth Space

Larger/2nd Booth – $1,000
Additional Badges – $250 each

Advertising

Additional full-page ad in the syllabus – $250
Event App – Banner Ad (runs for 90 days) – $500
Ad in our private FB community (90 days) – $500
Ad in Monthly E-Newsletter (x1) – $500
Break Powerpoint Ads (up to 3) – $500
Co-Branded FB Ad for Conference (30 Days) – $250
Sponsored Interview Blog Post – $1,000
Dedicated Solo Email – $1,500
Logo on VIP tote bag – $1,500
Conference Notebooks (co-branded) – $2,000
Tote Bag Drop/Insert – $500

LIMITED Sponsorship Upgrades

Glow Golf / Reception Sponsorship – $7,500
Sponsored Dinner Symposium (F&B++ not included) – $5,000
90 minute focus group (Saturday Lunch/Sunday PM) – $5,000
Livestream Sponsor – $5,000
Keynote Speaker Sponsor (we provide the speaker) – $3,000
Event App Sponsor (fixed banner ad on app) – $2,500
Co-Sponsored Webinar (during 2020) – $3,000
Poster Session Sponsor – $1,500

Attendee Support

Attendee Scholarship Ticket – $500
Sponsor an attendee to use a Resort Golf Cart for 3 days – $500 (your logo displayed on the Golf Cart)

Get Started Today - Request Full Invoice

SPONSOR PROSPECTUS & DIY MARKETING TOOLKIT

Do you want to share the information about the ONE Conference with your marketing team? Please download our event prospectus for your review using the button and link below.

Download: 2020 ONE Conference Event Prospectus

DIY MARKETING TOOLKIT

Highlight your participation in the ONE Conference by sharing on social media or through emails. Download our DIY Marketing Toolkit for sample text to share more about this conference. We are so thankful for your partnership with us!

Download: DIY Sposnsorship Marketing Toolkit

Conference Venue & Resort Accommodations

Reunion Resort, Kissimmee, FL

Use our group booking link for the best deal – No extra resort fee!

All Suites Resort (2 & 3 Bedrooms) – Great for sharing and saving.

$199 + tax (Single Occupancy)
$239 + tax (Double Occupancy)
$279 + tax (Triple Occupancy)

Group rate available for 3 days before and after the conference!!

No extra resort fees!!

For Booking use Group Code:
0220SynapseCareSolut

Online Booking: Click here

Call in: 833-258-0472

Address:

7593 Gathering Drive | Kissimmee, Florida 34747

11 Outdoor Swimming Pools
Lazy River
Driving Range
Exercise Equipment
Day Spa
3 Bars
2 Outdoor Children’s Pools
3 Golf Courses
6 Tennis Courts
7 Outdoor Hot Tubs
6 Restaurants

Local Attractions:

13 miles to Disney Springs & Parks

Airports:

28 miles from Orlando International airport (MCO) – 30 to 45 min drive
72 miles from Tampa International airport (TPA) – 1.5 hour drive
242 miles from Miami International airport (MIA) – 4 hour drive

Request Your Full Invoice

*** FREQUENTLY ASKED QUESTIONS ***

Vendor Discount Codes

Every 2020 Sponsor has been given a special 10% off code that you can use on Social Media and/or in newsletters (Scroll down to see your code). This is an extra thank you to all of you from us! You can also download our Marketing Toolkit for more text ideas.

Current Vendor Codes:

Drbrowns

dandy2020 or dandle

intbio2020

aspect or embrace

Neotech

Angel or Angeleye

Tortle

Lifelines

Natus

Huggies

Philips

Prolacta

Articsun or BD

ZFlow

Humi

GE

Footprint

Moberg

babybe

((See images below for download)

Sample text:

We are proud sponsors of the 2020 ONE Conference, a NeuroNICU Nurse Training Conference.

The ONE Conference will take place at the Reunion Resort February 7-9, 2020. Please stop by our booth to see the latest [insert text].

As a special offer, we would like to give you a coupon code for 10% off your registration!

Register here: https://synapsecare.com/one-conf-2020/

10% off coupon code – [insert code]

Marketing Toolkit:

You can also download our Marketing Toolkit for more text ideas for social media posts and emails.

Social Media Images

What is the deadline for the syllabus ad?

Full page ad sizing: 8” x 10.5”
Due by Jan. 5, 2020

What are the dimensions for the FB ad?

FB ad sizing: 800 x 800px
You provide the image and the post text

Where do we ship the tote bag inserts?

Tote Bag insert: can be postcard size or full sheet.
Please mail directly to the hotel no sooner than 3 days before the conference

Package Labeling:

Labeling of Group Packages- All Boxes Must Follow This Guideline!

Guest Name (Receiving package)

Event/Conference Name

Booth Number (if applicable)

Reunion Resort

7593 Gathering Drive

Kissimmee, FL 34747

Shipping Instructions

Package Handling Charges:

Packages received 5 or more days prior to event will be charged a storage fee (See Package Storage Fee Below).
The guest receiving the package is required to provide a signature to receive the packages and confirm where the handling charges are to be billed.
The group is responsible for packaging items for outbound shipment. The Resort does not carry UPS or FedEx labels. Clients who are in need of shipping services should refer to shipping company’s websites to print labels. The Resort does not carry any package materials.
All outbound packages include payment information with the shipping companies directly.
All outgoing packages must be labeled by 5:00 PM on Departure date.
All Packages MUST adhere to the label system highlighted below. Boxes NOT labeled properly will be sent back to sender.